The Administrative Assistant reports to the Chief Health Officer and the Director of Counseling and Psychological Services.

Description of Primary Duties:

  • Greeting patients visiting the facility, answering any questions they may have and helping them fill out any required forms
  • Answer phone calls, voicemail, emails, and transfer in-bound phone calls
  • Create appointments and register patients upon arrival
  • Maintain calendars for all staff
  • Informing healthcare providers about impending appointments
  • Set up and maintenance of medical and counseling files
  • Organize and manage information on student health forms
  • Maintain budget (track spending, receipts, and record keeping on Excel)
  • Hire, manage, and supervise student assistants
  • Distribute office mail
  • Order office supplies
  • Communicate with physical plant, facilities and housekeeping for maintenance needs
  • Communicate with our Augusta Health partners as needed
  • Take payments for in-house testing, submit receipts, maintain cash drawer  

 

Minimum Acceptable Qualifications:

Education:

Individuals need a minimum of a high school diploma or GED. Prefer candidate who has earned an associate degree or completed a medical assisting program.

Experience:

Previous experience as an Office or Medical Assistant is highly preferred.

Skills:

  • Proficient computer skills to include Excel, Power point, brochures, and knowledge of relevant software to create and edit documents, Adobe PDF, Word, Google calendar and spreadsheets
  • Excellent time management skills and organizational skills
  • Excellent verbal and written communication skill
  • Familiarity with medical terminology and technology
  • Basic accounting and math skills
  • Attention to detail and problem-solving skills
  • Understanding of the Health Insurance Portability and Accountability Act (HIPAA)
  • Ability to properly handle confidential information
  • Ability to work collaboratively with faculty, staff, students, and administrators
  • Ability to set priorities and effectively meet deadlines

 

Other:

The candidate must be detail oriented and organized. Must work efficiently as a team member, be supportive and flexible with assisting staff and students. The candidate must present a friendly, helpful attitude with the ability to communicate clearly both verbally and in writing.

To Apply:

Interested applicants should submit a cover letter and resume to nkuley@marybaldwin.edu.

 

 

 

 

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