Reports to: Director of Residence Life & Housing
Period of Employment: January 1, 2023
Compensation: $ 2,500 stipend for the Spring Semester, 18 Credit tuition waiver per academic year, or 9 Credit Tuition waiver per semester, staff apartment within residence hall and a meal plan when classes are in session
The Area Coordinator (AC) is a live-in graduate professional staff member responsible for the direct oversight, supervision, and educational development of undergraduate residential students. Reporting directly to the Director of Residence Life & Housing, the AC supervises 8-15 undergraduate Resident Advisors (RAs) within several residence halls/living spaces and supports the holistic development of residential students. The AC meets students’ needs through community building, counseling, conflict management, adjudicating conduct cases, and by developing and maintaining an atmosphere that is conducive to academic life and supportive of continued student learning and development outside of the classroom.
The AC will also: co-facilitate staff meetings, recruitment and supervision of Resident Advisors, housing operations and events including hall opening, closing, housing selection and health and safety checks, and serving in an on-call AC/RD duty rotation. This is a graduate level, ten-month academic year appointment. This appointment begins January 1st and continues until the last week in May.
Student Staff Supervision and Departmental Support (50% of job duties for AC – Residential)
- Support the mission, goals, projects, and activities of Mary Baldwin University, the Division of Student Engagement, and the Office of Residence Life & Housing.
- Carry out supervisory responsibilities in accordance with the Office of Residence Life & Housing and Mary Baldwin University’s policies and procedures, and all applicable laws.
- Meet weekly or as needed with the Director of Residence Life.
- Attend and assist in the facilitation of All Staff, weekly staff meetings
- Coordinate and facilitate weekly one-on-ones with assigned RA’s.
- Assist in the planning, development and presentation of training sessions with student staff which include Fall, Spring, and Resident Advisor In Service (RAINS) training.
- Work collaboratively with a departmental committee (training and development, recruitment, recognition/appreciation, etc.), departmental programming, academic initiatives, Admissions Office recruitment events, etc.
- Submit reports, documentations and weekly reports to appropriate persons in a timely manner.
- Conduct residential processes such as room changes, mediations, facilities check, building walkthroughs, etc.
- Act as a positive role model for resident students and the larger university community.
- Hold 20 office hours each week. One-on-one meetings with the RA staff are included in these office hours.
- Participate in the recruitment, selection, training, supervision, and evaluation of Resident Advisors.
- Participate in the recruitment and selection of other departmental staff members i.e. Office Assistants, under the direction of the Director of Residence Life & Housing or their designee.
Conduct Management and Crisis Response (25% of jobduties – All positions)
- Support and assist Resident Advisors (RAs) in the consistent implementation of residential policies.
- Reside on campus and provide overnight and weekend duty coverage by serving on the AC/RD duty rotation (including times when the university is closed, i.e. Thanksgiving break, winter break, spring break, etc. ).
- Assist in maintaining a safe environment in the residence halls by inspecting and responding to maintenance and safety needs in public areas of the halls.
- Contact other relevant offices (Campus Safety, Student Health & Counseling Center, Facilities, etc.) as emergency situations arise.
- Act as a hearing officer for low level violations of the community code of conduct by documenting violations, hearing cases, and determining student responsibility as well as sanctions.
Programming Responsibilities (15% of job duties for AC – Residential)
- Coordinate with other AC’s to help to develop and implement vibrant and diverse programming for residential students.
- Evaluate and manage completion of RA programs and provide feedback for RA program proposals.
- Advise at least one department committee and all campus wide programs sponsored by Residence Life & Housing.
- Suggest improvements to on-campus programming and work collaboratively with other departments to improve the overall quality of on campus programming.
- Assess programming data in relation to effectiveness, cost benefit, retention and other analytics.
Residential Oversight (10% of job duties – All positions)
- Assist with Fall and Spring residential check in and check out processes.
- Complete facility inspections and provide appropriate documentation when necessary.
- Complete appropriate documentation such as occupancy reports, health and safety inspections, etc. as needed in support of the residential program.
- Maintain an awareness of student and staff concerns through formal contacts (i.e. office hours, appointments) and informal interactions.
Requirements – All Positions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:
Skills and Abilities:
- Computer skills: Microsoft word, excel, power-point.
- Strong communication and interpersonal skills.
- Flexibility to work evenings, weekends, and some holidays.
- Willingness to take on additional tasks as needed, especially during high peaks.
- Familiarity with all campus services, policies, and regulations.
- Good planning, organization, and project management ability.
- Quality critical thinking skills in stressful situations.
- Demonstrated diplomacy, objectivity, positive attitude, and high energy.
- Desire to learn, be challenged and mentored.
- A desire to work with a diverse population of college students and assist with their growth and development.
- The ability to work in a team setting as well as independently with autonomy.
- A successful candidate will live out the values of integrity, trust, and honesty.
- Bachelor’s degree (B.A/B.S) from a four year college or university.
- Must be enrolled in a master’s degree program at Mary Baldwin University.
- One-year experience as a Resident Advisor or member of a RHA and one-year experience living in a residential environment is preferred.
- Candidates engaged in a higher education master’s program including college student personnel or higher education administration is preferred.
- In-depth experience in campus programming around topics of community development, diversity, and wellness.
- Experience with interpersonal, crisis management, managerial and community development skills preferred.
The Area Coordinator position is compensated in three different ways. Firstly, the AC is provided with a private apartment, within the residence halls, starting January 1, 2023. Our AC position does not accommodate the ability to share his/her/their living space with a roommate, partner or spouse. Secondly, the AC is provided with a meal plan that will begin on January 15th 2023 or before. It will be provided through commencement May 2023. Housing will be provided until the end of May 2023. Please note that the meal plan is not available during periods in which dining services are closed.
Thirdly, the AC position will receive a tuition waiver to cover eighteen (18) semester hours of course credit during the academic year or by half credits if hired during the Spring semester. The year will begin with the Fall of 2022 and run through May of 2023. The tuition waiver may not be used for books or special fees. Additionally, the AC will receive a stipend in the amount of $5,000 for the contract year, payable in 10 monthly installments. This will be considered ordinary income.
Retention and Reappointment
The Area Coordinator position may be renewed for a second year pending continued availability of funding, satisfactory performance of assigned responsibilities, the recommendation of your immediate supervisor, and maintenance of satisfactory academic standing according to the policies of your graduate program.
Area Coordinators will be asked to submit a formal intent to return to his/her/their position for the next academic year, in order for the process of consideration to return to start. This process includes a review of the AC’s past performance evaluations, reasons for wishing to return to staff and a formal development of goals for the upcoming academic year.
A successful re-applicant will possess a strong, working knowledge of the AC position, positive attitude, general enthusiasm for the AC position, a good performance evaluation and the wish to continue to perform well and reach goals for the next academic year. Under the revised U.S. Department of Labor rules, you are classified as a salaried, non-exempt employee.
Resignation and Termination
If an Area Coordinator considers leaving the position, they should discuss this with the Director of Residence Life and Housing. In the event that an AC tenders their resignation, it should be in writing to the Director of Residence and Housing. If the AC leaves the program before the end of the contract year, they are responsible for repaying any portion of the stipend received in excess of work hours served.
If termination is the outcome of a staff discipline decision, an appeal can be submitted up to 3 business days after the termination letter has been received; the appeal letter must be submitted to the Director of Residence Life and Housing.
Submit cover letter, resume and contact information for three professional references to the Office of Residence Life and Housing (firstname.lastname@example.org).