Mary Baldwin SMART Board FAQ

Frequently Asked Questions

Using your Mary Baldwin SMART Board like a White Board and then saving your notes as a .pdf

Use your SmartBoard Like a WhiteBoard during class AND save the notes!

  1. Start Smart Notebook (from the desktop).
  2. Click on the icon that looks like a little blue screen with arrows pointing to the 4 corners – this will give you the largest possible writing surface and a little icon tray on the lower left for navigation.
  3. In the icon tray on the lower left click on the double sided horizontal arrows to give you the page plus tool you will need.
  4. Use the markers from the tray or your finger to write on the board
  5. When you need to go to a new blank board, click on the icon in the lower left that looks like a piece of paper with a plus sign on it.
  6. To go back to a previous screen, click on the left arrow. To go forward to the next screen, click on the right arrow.
  7. When you are finished with the class, click on the little blue screen icon again to get back to full Smart Notebook mode.
  8. Click/press File Save As and save the SmartNotebook file in your U: drive or on your flash drive.
  9. Export it as a .pdf (File, Export) if you want to keep it for later posting on Blackboard.

How to hide the Smartboard Floating Toolbar:

If you are showing images or a DVD through the computer and you DON’T want to use the Floating Ink Tools, you might want to hide the Toolbar.

  1. Right click on the little blue square with the white circle in it that is at the lower right hand side of the bottom of your screen.
  2. Choose Hide Floating Tools.

To get them back again, right click on the little blue square and choose Show Floating Tools.

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How do I install Smart Notebook on my office or personal computer?

Notebook is installed on many classroom computers by OIT. If you need a copy of SMART Notebook installed on your office computer, please contact OIT so they can remote in to allow the installation.

Go to the website to download SMART Notebook. Fill out the form. The software is free for an unlimited term if you uncheck Smart Notebook Plus during the installation process.

Save the file to your Desktop or Downloads folder (remember which).

After the file (****.exe) is saved, double click on it to start the Install Wizard.  Follow the instructions:

  • It will tell you that this is a Trial Version. Install it anyway.
  • Accept the license Agreement
  • Install into the default folder
  • Do not click on any extra products like Smart Notebook Plus, just the Smart Notebook and Smart Product Drivers
  • On the Startup Options tab, you will want to Unclick Smart Board Tools if you do not wish for these to show every time you reboot your computer.
  • Do not click “make SMART Ink Document viewer the default PDF viewer”.
  • Unclick Enable the Customer Service Experience.
  • Do not add in any languages if you will only need English.
  • Click on Install.
  • After the install, you might have to reboot your machine.
  • Start Smart Notebook.  The first time you launch it, you will get a prompt for a tutorial. Watch it, or Skip. At some point you’ll see a list of possible updates. Uncheck the “Check for Updates every 30 days” box.


Importing a PowerPoint into Smart Notebook:

Click on File Import and find the .ppt file on your U: drive or Flash Drive.
Wait a minute or two as it finds the .ppt file and converts it to a Smart Notebook file.

If this does not work, go into PowerPoint and Print the presentation to Smart Notebook Document Writer. Usually you would want to print this as editable, even if it means you will need to tidy it after the import. This should import the .ppt into Smart Notebook. Note that the import process does not necessarily place all the objects in the PowerPoint slide in the right place on the Smart Notebook slide, but they can be dragged around before or after saving if necessary.

Importing a WORD or PDF document into SMART Notebook:

In MSWORD or while looking at your PDF, print the presentation and choose “Send to Smart Notebook” near the bottom of the list of printers.   This should input the .pdf, .doc or .docx into Smart Notebook.

How to turn handwriting into text:

  1. Click on the cursor (pointer).
  2. Draw a rectangle diagonally that surrounds the handwriting
  3. Click on the down triangle on the edge of the rectangle and choose “Recognize”
  4. OR select the “Text Pen” from the drop down pen menu. Try to write words without pausing. After a few seconds, the text version of your handwriting will appear. If you touch the checkmark next to the text, it will stay as text. If you touch the X next to the text, it will revert to handwriting.

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How to change and save the default fonts

To change the font, click on the little text tab at the left of your screen.  Then click on Text Style, choose your font, size and color, and click on Save Tool Properties.


To save that default font for the next time you use SMART Notebook, click on Format, Theme, and Create New Theme from Page.


How to Animate your Smartboard Slide:

  1. Insert an image or text box and click on it
  2. Click on the downward-pointing triangle in the upper right-hand corner of the box, choose Properties then Object Animation
  3. Select a Type of animation and the other options you require.

How to take a picture of what you have on the Smartboard and save it to Smart Notebook:

  1. Click on the Camera (Screen Capture) Icon
  2. Choose whether to capture a portion of the image that you choose (first or third option) or the entire screen (second option from the left)
  3. Select the area of the screen (first or third option) or Tap the Screen
  4. If your speakers are turned on you will hear the camera shutter “take” the picture. The picture will be added to a page in Smart Notebook.

If you are using the “Ink Layer” to write or draw on a Word or EXCEL document and you want to save your edits, you can SAVE AS a .pdf and the ink layer will be retained.


SMARTBoard Rooms at Mary Baldwin

Carpenter Academic:  207, 209, 210, 305, 307, 308

Grafton: 105, 501

Pearce Science Center:  101, 105, 216, 301, 401

Physical Activity Center:  213D

Wenger 402

Removing the keyboard pop-up

If, when you touch the screen with your finger, a keyboard popup annoys you, here is how to remove it.

1) Click on the floating keyboard icon and when the Touch Keyboard appears, click on Tools and then Options.

floatkeyboardicon    touchkeyboard

2) OR, click on Control Panel, Tablet PC Settings, and Go to Input Panel Settings.

3) In the Input Panel Settings Opening Tab:

  • Click on Point to the Input Panel icon or the tab
  • Click on Show the icon on the taskbar
  • Unclick For touch input, show the icon next to the text box
  • Unclick Use the Input panel tab.
  • Click on OK



This will move the touch keyboard to the tray at the bottom of the screen.

How can  make my PPT hyperlinks work? Sometimes the SMART board doesn’t seem to recognize my finger as a mouse!

From the Start menu, click on Control Panel, Pen and Touch, and Panning.  Turn OFF Single Finger Panning. Click on Apply and OK.