Presentation and Powerpoint FAQ

How to present using two screens

How to use your mouse as a laser pointer during a presentation

How to get a QuickTime Video to load in PowerPoint

How to get an embedded video to work in PowerPoint

How to make sure your embedded music or video can play


How to get a QuickTime Video to load in PowerPoint

Once you have inserted the video into PowerPoint perform the following steps to allow the video play without QuickTime being installed on the PC.

The below steps will not work for a mp4 file.  To fun a mp4 in PowerPoint, click here for steps to use Winodows Media Player.

  1. Select the File tab from the Menu Bar.
  2. Select the Info Tab on the left.
  3. Click on the Optimize Compatibility button.
  4. Click Close button when complete.


How to get an embedded video to work in PowerPoint

  1. Open PowerPoint
  2. Click Developer Tab
    (Click here if you do not have the Developer Tab)
  3. Click the More Controls Button
  4. Scroll down to Windows Media Play and click OK
  5. Use the cursor to create the Media Player  display
  6. Right Click Media Play and select Properties
  7. Enter URL or file location of the video that needs to be inserted.


Insert Developer Tab

  1. Click File > Options
  2. Select Customize Ribbon in Left Menu Bar
  3. In Right Select Window “Main Tabs”, check the Developer Box
  4. Click OK

 Find File Location Link

  1. Click Windows Start Button WindowsStartButton >Computer
  2. Navigate to File location
  3. Click in Address Bar and “\” at the end of the line >enter file name (do not hit enter)
  4. Highlight Text > Right Click > Select Copy

Video and music files are not stored inside the .PPT or .PPTX file that holds the slide images and their transitions. Slides that play video and music that you have downloaded just contain links to the location of the file on your computer. Often presenters will copy the .PPT or .PPTX file to email, their thumb drive, or their U: drive in order to show the presentation on a different computer. If the associated media files are not also copied to the thumb drive or U: drive and stored in the same folder as the slideshow file, PowerPoint will not be able to find them and play them.

However, URLs that link to video player windows (in YouTube, for example) that are embedded in a PowerPoint will generally work if the presentation computer can connect to the internet and the video does not require your sign-in to access it. Check the slideshow shortly before using it to make sure that the web address is still accurate and that the presentation computer you are using can access the media.