Printing A Poster

– To print a poster you must create a Help Desk Ticket and attach the poster. Please see the instructions below to make your poster in a way that will ensure it will be printable.

When your poster is finished, create a Help Desk Ticket here:

Choose Service Desk, New, New Ticket from Queue, Mary Baldwin Help Desk.KACE1

For the Ticket Title of the Ticket enter, Poster: Capstone or Poster: Assignment. Make sure you fill in your telephone number in case we have questions. Fill in the date required in the Summary. The poster will be charged to you unless you fill in the department number to be charged and the faculty or staff member who can authorize this charge in the Summary.


Click on Choose File to attach your poster PowerPoint file to the ticket. Click on Save to submit this request.

– DO NOT WAIT until the last minute to submit your poster.  If there is a problem printing, you will want to make sure you have time to correct your poster so it will print. We will not correct scaling or other issues with your file.

– You can bring the finished poster file on a USB key.  If your department is paying you must bring the department account number for payment.

– Use the application PowerPoint. This is the only file format we accept. PDF files do not scale properly, so do not save the file as a .pdf
– First set the page size for the PowerPoint slide to 36″ by 48″ in Design, Slide Size, Custom Slide Size. Create your poster.
– Be sure that all images are .jpg format. (not .png or .gif, etc.).
– Do not copy and paste graphs and tables from SPSS or Systat directly. Save those graphs and tables as .jpg first. Then place them in PowerPoint.
– Beware that some backgrounds may be too large an image to print. We will try, but can’t guarantee it. Even though the printer’s memory is at maximum sometimes the background will prevent printing.

– Posters are printed on the HP DesignJet 500ps on roll paper.
– Typical presentation posters are 3 foot by 4 foot.
– Paper rolls are 24″ wide and 36″ wide. Maximum printable length is 54″ (restricted by software.)

– You, or your department, will pay for the consumables only – paper and ink. Consult with your department to determine if they will pay for the poster printing.
– Priced by the square foot.

36″ x 48″ on Coated White paper = $21.00   ($1.75 per sq ft)
36″ x 48″ on HW Glossy White paper = $36.00   ($3.00 per sq ft)
36″ x 48″ on Tyvek Banner paper = $51.00   ($4.25 per sq ft)